Jumpstart the Digital Journey of Your Business with Cloud-Based DMS
Fundamentally, the Cloud-based offerings help you make faster decisions as CAPEX (Capital Expense) can be avoided and you can buy the Software as a Service (SaaS) on a rental model under your permitted OPEX (Operational Expense). Thus you prevent bigger outflow of cash that would have otherwise been paid upfront towards the purchase of a perpetual license for the software product and implementation services. A great way to Jumpstart your business.
Use Cloud Without Downloading The Software
With Cloud-Based DMS you can access documents remotely from anywhere, anytime via any system or device connected to the Internet without having to download any desktop client or mobile app. Let your workforce work smartly with systematically organized business documents based on how you want to do your business and without any fear of security breach as the documents remain in encrypted form.
Reduce Your TCO & IT Support Needs
The biggest advantage is that you incur no expense towards in-house server maintenance, upgrades, hot-fixes, patches, and security fixes, product licenses, backups and monitoring. You can demand the same features and functionalities of DMS that a vendor gives for in-premise products. This lowers your TCO (Total Cost of Ownership) and you can free up the technical personnel for other tasks or retool them to pursue the core objectives of your organization.
Reduce Your Carbon Footprint – Choose Greener Option
The Cloud-based document management system is greener than the traditional premise-based DMS. The cloud option is environmentally better as it shares the cooling and energy needs of multiple servers, reduces the need for separate storage space, and uses less local energy from the enterprise perspective. These brownie points are over and above the benefits that any DMS gives in terms of not saving paper that otherwise is directly responsible for trees that are felled every year.
Why Do You Need Cloud-Based Solutions
Cloud-based solutions are becoming popular, particularly for a segment of customers where enterprises wish to jumpstart their business without having to buy expensive servers or hire a tech workforce to support the business. The businesses that are involved in document-intensive processes (e.g. services industries) require a robust Document Management System. Document-related requirements such as availability of documents, their storage, quick retrieval, indexing etc. have wider ramification on overall document movement time and productivity of any organization. So, having a DMS in place is paramount but it comes with the chances of higher cash outflow, complex and relatively lengthy deployment process, extra Server and IT costs, training and so on are other challenges. The best way to find out which solution is right for your enterprise is to have a DMS from a partner that can give you managed services.
The DMS on Cloud offers the convenient alternative to DMS that helps organizations to carry out all the documents related operations on par with most of the DMS without investing much. It saves small enterprises from unnecessarily buying an expensive product as they can avail the product on the rental-basis, and pay for what ‘they use only’. So, the product is quickly available, deployment is easy, a wide range of features can be availed, while fee varies basis the quantum of uses and it requires no investment in IT infrastructure. These features are vital for small and medium ranges enterprises and even a smart decision for larger enterprises, if fits to their requirement, to focus on their core operations.
Features & Functionalities Of Cloud DMS
World wide web access
A cloud-based document management system establishes an indexing system that automatically organizes all your files once they are uploaded. It allows you to store documents from any web/mobile application anytime, and anywhere. You can easily locate and access a file within seconds, irrespective of the device you are using.
No Setup & Maintenance Cost
As with other digital technologies the obvious benefit of the cloud-based DMS is that it takes away the need for “physical” solutions. For a start-up and small/medium or SME businesses, the biggest challenge is the capital investment. Using cloud-based systems you not only eliminate the initial setup cost of software but also costs related to their maintenance.
Document security is a major concern, the cloud-based DMS offers a maximum level of security as the security and encryption patches are updated regularly and hence it protects from hackers to invade your computer system. Many industries have strict document and record keeping compliance requirements, and security is the major one.
Scalability On The Tap
Increase in resources over a cloud based DMS is very easy as start-ups and SME organizations usually start low but soon require uninterrupted scalability of resources, including more users and use cases for meeting their seasonal needs. Usually any business faces a growth in its documents with increase of sales, market share and reach.The user package can be upgraded for a small increase in the rates.
Unlike the in-premise based DMS that involves projecting and procuring the right space, hardware servers, power, etc, the Cloud DMS is simple and does not create teething issues for your enterprise. The cloud based DMS only requires the user to register the company, and create the relevant user profiles for getting started.
Applications like Core System, LMS, CRM, ERP etc. can be integrated with DMS on Cloud systems through APIs. Moreover, a well organized set of API tool-kit further offers plethora of features retrieval, folder and document search on Metadata, List View of document versions, etc.
Areas Where Enterprises Exploit DMS on Cloud System The Most
Where the buyer is not interested in setting up their own hardware servers.
Where the requirement is to build a paperless or a less-paper system.
Where the buyer needs fast and easy retrieval / access to documents.
Where managing documents and its associated data is important.
Where control is required for access rights, distribution and managing documents.
Where business is in early stages and needs quick operational scalability.
Where business is more concerned about security & compliance at lesser cost.
Where extra capacity is needed to meet seasonal surges in transaction volume.
Banking & Financial Services
We serve some of the world’s largest Banking and Non-Banking players in Retail, SME & Corporate and take pride in creating new benchmarks in automating their business process operations.
Insurance & Third-Party Administrators
As the Insurance & TPA organizations take digital transformation targets, our solutions automate their journeys for Claims Settlement, Policy Servicing, New Business Expansion, etc.
Shared Services & Outsourcing Orgs
The Captive Shared Services Centers and BPO/KPO require a flexible automation platform with robotics capabilities to fulfill their customer’s horizontal & vertical needs, faster.
Technology & Services Organizations
Our forte in product development helps us offer independent applications development projects to Clients who wish to invest in their own IPR creation on a pure services model.
Manufacturing & FMCG
Our product suite integrates the ‘back-office’ with ‘field operations’ through mobility, regardless of whether the business processes automation is for sales or customer services.
Life Sciences & Pharmaceuticals
The business processes such as Clinical Trials, Research Documentation, Geo-location Tracking, Exception Reporting, etc. are the key automation areas in this sector.
This sector is increasingly embracing Workflow & DMS-based government-to-citizen services, e-governance, e-office solutions with the objective of creating less-paper offices.